COORDINATOR

PURPOSE: The Coordinator acts as liaison between assigned Committee groups and the PWCCA President. The Coordinator develops and maintains knowledge of the activities of each committee within the group.

TASKS:

1. COMMITTEES:

A. When committee chairs are appointed by the board at the spring meeting, the coordinator will:

1). Notify each chair of appointment and get their acceptance (or rejection) of the position within one week of the board meeting.

2). Notify the Recording Secretary the acceptance of the position (or rejection) within two weeks of the board meeting.

3). Ensure that each committee chair has a copy of their current job description.

B. Board Meetings and Reports:

1). Notify committee chairs before a scheduled board meeting of time and place.

2). Request reports from committee chairs in time to consolidate and forward to Recording Secretary.

3). Consolidates the reports and prepares a cover sheet summarizing reports and sends to the Recording Secretary. Put all "action requested" items in the form of motions.

4). Determine whether a committee chair wishes to report directly to the board or the membership.

5). At the appropriate time (before the spring meeting) determine whether the committee chair wishes to remain as chair. If not, request suggestions for replacement.

6). Present a report of the group's activities and represent the group's interests to the Board at their meetings. At any meeting an individual committee Chairman may also appear before the Board.

2. BUDGETS:

A. Upon notification by Budget Chair, request proposed budgets from each committee chair. These requests are to be forwarded to the Budget Chair or Treasurer in a consolidated form.

3. OTHER:

A. The Coordinator should have the ability to fill in for a committee Chairman if the need should arise.

(Coordinator)

B. The Coordinator is to assure communication between the various committees within the group.

C. The Coordinator is to facilitate the resolution of "differences" within the group.

ORACLE:

1. 18-K, 4/13/00, PG. 4: Upon motion of Sally Wynn, seconded by Vince Savioli, and unanimously carried by those present, the Board authorized each Coordinator to perform a detailed review of each committee activity for the purpose of determining which activities constitute a fund raising solicitation as defined by the IRS and be responsible for including appropriate IRS-required statement in each such solicitation.